Solutions · Education & Course Providers

Turn program questions into attributed enrollments

Prospective students ask about fees, schedules and start dates on WhatsApp, Instagram and Live Chat, usually outside office hours. FlowTracker answers instantly with AI agents, moves each prospect through an admissions pipeline with deadline reminders, and traces every paid enrollment back to the campaign that earned it.

See the product tour

One inbox for WhatsApp, Instagram & Live Chat AI answers program FAQs 24/7 Every enrollment traced to its campaign

Admissions · Data Analytics Bootcamp · Fall cohortapplications open

Inquiries this week

+18%

Enrollments paid

$28,800

24 seats

Inquiry · WhatsApp · via Instagram bio link2mNEW

Application started · Digital Marketing Diploma1hAPP

Enrollment fee paid · $1,200 · Stripe in chat3hPAID

Attributed to Meta · Fall Intake · Reel 2 · CAPI fired

Lead-to-Enrollment Funnels

Tracked links on every ad,
QR codes at every open day

Each campaign, bio link and printed banner gets its own tracked link. Prospects click or scan, land straight in chat, and arrive in your CRM with the source already stamped on the record.

Know which campaign fills the cohort

An open day QR code, a Meta ad and a Google brand search all feel productive. FlowTracker counts them the same way: which one produced inquiries, which produced applications, and which produced paid enrollments. Then the argument is over.

From the first message, each prospect sits in a pipeline: inquiry, application started, application submitted, enrolled. Stage automations react to real events, so a stalled application triggers a nudge without anyone remembering to send it.

Unlimited tracked links with QR codes Pipeline stages from inquiry to enrolled Custom conversion events per link

Tracked Links · Fall Intakelive

ft.link/meta-fall · Meta · Fall Intake video214 inquiries31 ENR

ft.link/ig-bio · Instagram bio link122 inquiries12 ENR

ft.link/qr-openday · QR on open day banner58 inquiries9 ENR

ft.link/goog-brand · Google · brand search41 inquiries6 ENR

Prospect chat · WhatsAppAI agent active

Hi, what does the Data Analytics Bootcamp cost and when does the Fall cohort start?

AI AGENT · AUTONOMOUSThe Fall cohort starts October 5 and runs 12 weeks, two evenings a week. Tuition is $1,200, payable right here in chat. Want the application link?

Yes please. Do I need any prior experience?

AI AGENT · ESCALATED TO ADMISSIONSNo coding background needed, just comfort with spreadsheets. Connecting you with Nadia from admissions, she can check your fit and reserve a seat.

Serious applicant detected · escalated per your rules

AI Admissions Support

"What does it cost and when does it start?" answered at 11 p.m.

Fees, schedules, entry requirements, start dates: the same questions arrive every day, and the prospect who asks at night enrolls with whoever answers first. FlowTracker's AI agents reply instantly on every connected channel, trained on your own program details.

Choose the mode per agent: fully autonomous, copilot suggestions for your admissions team, or approval mode where a human confirms each reply. Escalation rules hand serious applicants to a person the moment intent shows, and PII masking keeps student data protected.

Autonomous, copilot or approval mode per agent Escalation rules for serious applicants PII masking on student conversations

Questions? See the FAQ

Deadlines That Move People

Reminders and a pipeline
that push toward the start date

Cohorts run on deadlines. Application closing dates and cohort-start reminders go out over WhatsApp, Email or SMS, always respecting each prospect's per-channel consent.

Broadcast · "Applications close Friday"sending

Delivered · WhatsApp1,842 / 1,960

Link clicks903

Applications from reminder57

Deadline broadcasts that report in applications

Send application-deadline and cohort-start reminders over WhatsApp, Email or SMS. Each broadcast is measured on the applications and enrollments it produced, not just opens, and only reaches prospects with valid consent on that channel.

Pipeline · Fall Intakeauto-updating

New inquiry812

Application started337

Application submitted189

Enrolled · fee paid124

Stage automation: application idle 4 days → deadline nudge

Stage automations do the chasing

The built-in CRM moves prospects through stages on real events, and the workflow builder reacts: an application sits untouched for four days, and a reminder sequence starts by itself. 140+ nodes, no code.

Enrollment Attribution

The fee is paid in chat. The credit lands on your ad.

Drop a Stripe payment link into the conversation and the enrollment fee is settled without leaving chat. FlowTracker matches the payment to the prospect's original click server-side, then fires the conversion to Meta, TikTok and Google through their Conversions APIs, so the algorithms optimize on enrollments, not clicks.

And when the intake review comes around, skip the spreadsheet. Ask the built-in ASK AI, "which campaign produced the most enrollments this quarter", and get the answer from your own data.

Explore Attribution & CAPI

Enrollment · $1,200 · Stripematched

Stripe payment link · paid in chat✓ Paid

Linked to click · ft.link/meta-fall✓ Day 6

Meta CAPI · Purchase · $1,200✓ Delivered

TikTok Events API · CompletePayment✓ Delivered

Campaign cost per enrollment: $46.10

How It Works

The enrollment funnel,
wired end to end

Enrollment paid · $1,200Stripe link in chat

AttributedMeta · Fall Intake · Reel 2

Put tracked links everywhere

Ads, bio links and open day QR codes each get their own FlowTracker link, dropping prospects straight into WhatsApp, Instagram or Live Chat.

AI answers, CRM captures

AI agents handle fees, schedules and start dates instantly. Each prospect lands in the admissions pipeline with source and campaign on the record.

Deadlines do the pushing

Application-deadline and cohort-start reminders go out over WhatsApp, Email or SMS, and stage automations nudge stalled applications forward.

Enrollment closes the loop

The fee is paid through a Stripe link in chat, the campaign gets the credit and CAPI sends the enrollment to Meta, TikTok and Google.

FAQ

Enrollment funnels, answered

Which channels can prospective students use to reach us?

FlowTracker's omnichannel inbox covers WhatsApp, Instagram, Messenger, Live Chat, Telegram, Email, SMS and RCS via Twilio. Every conversation lands in one queue with the prospect's source, campaign and pipeline stage beside it, so your admissions team stops juggling separate apps.

Can an AI agent really answer program questions on its own?

Yes, within limits you define. Agents are trained on your program details: fees, schedules, entry requirements and start dates. Run them fully autonomous, as copilot suggestions for your team, or in approval mode where a human confirms every reply. Escalation rules hand serious applicants to admissions staff, and PII masking keeps personal data protected.

How do deadline reminders stay GDPR compliant?

Consent is stored per channel on every contact record, so a prospect who opted in on WhatsApp but not SMS only hears from you on WhatsApp. Broadcasts check consent before every send, which keeps application deadline and cohort-start reminders compliant by default.

How do we know which campaign produced an enrollment?

Every ad, bio link and open day QR code gets its own tracked link, captured server-side. When a prospect pays the enrollment fee through a Stripe payment link in chat, FlowTracker matches the payment back to the original click, credits the campaign and sends the conversion to Meta, TikTok and Google through their APIs. You can also just ask the built-in ASK AI which campaign produced the most enrollments this month.

How much effort is setup, really?

No code and no developer needed. WhatsApp, Instagram and your ad accounts connect with OAuth, Stripe connects in one click, and your first tracked link is live within five minutes of signing up. AI agents are trained by pasting in your program details.

What does FlowTracker cost?

Pricing is public and plan-based, scaling with contacts and events rather than seats. Early access institutions lock in beta pricing before general availability. See current plans for details.

Will it work with our existing stack?

FlowTracker connects to Meta, TikTok and Google ad accounts, WhatsApp, Instagram, Messenger, Telegram, Email and SMS, plus Stripe for enrollment fees. Student information systems can receive data through webhooks and the API. The integrations page lists everything currently supported.

What happens after we request early access?

You get an invite to create your workspace and a short onboarding call. You connect your channels and ad accounts in about five minutes, add tracked links to your ads and bio, and the first attributed inquiries usually appear the same day. No payment details are required to start.